It is not an easy task to write a user manual. Firstly it cannot be written by just anyone. A user manual is technical and requires to be written by the specific technician or by someone who has a great deal of knowledge regarding the product. If you want to, or have to write a user manual you must keep the fact in mind that the user manual is of actual use to the users. It must serve its purpose exactly and precisely without being too long and monotonous.
In order to learn how to write a user manual instructions, you must keep the following points in mind. It is easy to frame a user manual, just that it requires a bit cautiousness in framing it.
- Know the audience:
You must know before writing about who is going to read the user manual. Depending on the user, you can set the difficulty of the manual or you can decide the type of information and the quantity of information you must provide.
- Get your objective specified:
A user manual must be precise. It should show exactly what the reader wants to see. Thus the objective of the user manual is what the user would like to know from the manual.
- Keep it brief yet detailed:
a user manual should not be so long that the user must face difficulty in finding the information he requires. It is not content writing where you must fill pages by being wordy. Keeping it in the form of question answer or maintaining a pointwise way of writing is the best way to write a user manual.
- Include a contents page and an FAQs page:
People need directions and for that you must provide a contents page from where they can jump into the information they want. People also will have controversial questions or frequently asked doubts about the product. Collect such questions and put them in the manual along with the answers.